Privacy Policy

1. Introduction

PitchMe (“PitchMe,” “we,” “us,” or “our”) operates an evidence-first hiring platform for early-career candidates. Instead of applications, PitchMe builds a profile of claims (skills, experience, projects) backed by evidence (GitHub activity, reviewed work samples, endorsements, and similar sources). It works two ways. If you are open to work, recruiters can find you by name (Section 4 says exactly where). If you turn on agent mode, PitchMe also puts you forward anonymously, on recruiter slates, for roles your evidence covers. This Privacy Policy describes how we collect, use, disclose, and safeguard information when you use our website and related services (the “Service”).

By accessing or using PitchMe, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use the Service.

2. Information We Collect

2.1 Information You Provide

• Account registration data (name, email address, password)
• Profile information (university, major, graduation year, location, bio)
• Education, experience, project, and skill details (your claims)
• Résumé files and their parsed content
• Work sample submissions and pitch video recordings
• Defenses of your work: your recorded answers (video, or audio only if you choose), their written transcripts, the questions you were asked, and your answer about whether you used AI tools, which is for your own record.
• Links you choose to connect as evidence sources (e.g. a GitHub username)
• Messages sent through the platform, including conversations with your agent
• Interview-practice sessions: your answers, the transcript, and the scores and feedback on them (visible only to you)
• Facts you ask your agent to remember
• Audio from the live pitch coach, sent to our speech-to-text provider while you use it
• If you sign in with LinkedIn: your name, email address and profile picture from LinkedIn
• For recruiters: company details, role requirements, and hiring mandates

2.2 Information from Third Parties

• Public GitHub data — when you enter a GitHub username, we read that account’s public repositories, languages, and dependency manifests to generate evidence. We don’t ask you to sign in to GitHub and we never access private repositories. You must only enter an account that is yours (see the Terms).
• LinkedIn — if you sign in with LinkedIn, we receive your name, email address and profile picture from LinkedIn.
• Endorsements — when someone you invite submits an endorsement, we store their name, email address, organization, title, LinkedIn URL if they give one, their relationship to you, what they wrote, and any audio or video they record. Recruiters see the endorser’s name, organization, title, LinkedIn URL and relationship to you, and the endorsement is used as evidence for your claims. We mark an endorser as having an academic address when their email ends in .edu; we do not confirm that they control it. The endorsement page links to this policy.

2.3 Information Collected Automatically

• Server logs (IP address, the page or API address requested, response status, time)
• Error reports, when something breaks in your browser (no names or contact details are attached)
• When a signed-in recruiter views your profile, a record of the view

We use two small cookies to know that you’re signed in and as which kind of account, and we keep your sign-in token and some drafts in your browser’s local storage. We do not use advertising or cross-site tracking cookies, and we do not sell personal information.

2.4 AI-Generated Data

Our systems generate data derived from what you provide: claim states (computed from stored evidence, never set by hand), rubric scores for work samples, transcripts of pitch videos, embedding vectors used for matching, and evidence memos summarizing what the evidence supports for recruiters. Memos cite only stored evidence; where evidence is missing, the gap is stated rather than filled in. We never show recruiters a score, rating or percentage that PitchMe computes about you. If you enter a GPA, recruiters see it as you entered it. When you defend a piece of your work, an AI model writes the questions from that work and reviews your transcribed answers against them. It reads your work and your answers. We don’t give it your name, your profile or your answer about AI tools. Its levels and written feedback are shown only to you.

3. How We Use Your Information

• To build your claims and evidence profile, and compute what the evidence supports
• To match supported evidence against role requirements and, in agent mode, assemble candidate slates
• To operate self-serve features: job search, applications, practice tools, and messaging
• To send email: to confirm your address and to reset your password; for students, PitchMe emails you when a recruiter shortlists one of your applications, and when a recruiter invites you to an interview. Everything else appears in your notifications on PitchMe. Recruiters receive a daily email saying how many new candidates are in their list; it doesn’t name or describe any candidate.
• To monitor the fairness of outcomes across cohorts (see Section 6)
• To secure, debug, and improve the Service

4. Anonymity and What Recruiters See

Outside agent mode

While you are open to work, recruiters can find you by name. You can stop this by turning off open to work.

• In Discover, a recruiter can see your profile with your name only if you are open to work and have an active pitch video — Discover is the video feed. Filters narrow by university, major, graduation year, location and skills. The list is ordered by your newest supported evidence, then by newest profile, unless the recruiter sorts by graduation year or name instead.
• On a role's Candidates tab, a recruiter sees your profile with your name if you're open to work and overlap the role; no pitch video is needed there. The order is how closely your profile text matches the role or, when the role lists skills, how many of them you have — then newest supported evidence.

In agent mode

On recruiter slates you appear anonymously: recruiters see your claims and what the evidence supports, evidence citations, and confidence levels, not your name, photo, contact details, or pitch video. Your identity is revealed only after a recruiter requests an interview and you confirm it. You can leave agent mode in Settings at any time, except while a slot is committed to an interview or offer, until that ends.

Your defenses

Before you agree to share your profile with an employer, a recruiter sees only that you defended a piece of work and at what level. They never see the recording, the transcript or your answer about AI tools. When you agree, they can read the written transcript of any defense you completed. They see the recording, or your answer about AI tools, only if you turn that on for that role. They never see whether you answered by audio, took extra time or retook a defense, or that a defense didn’t go well.

Your public page

Your public profile page is off unless you turn it on. When it’s on, anyone with its link can see what the page shows (we show you exactly that before you turn it on), and search engines are asked not to index it.

Recruiters who view you

Students can see which recruiters viewed their profile: the recruiter’s name and company.

5. How We Share Information

We share personal information only:

• With recruiters, as described in Section 4, and when you apply to a role or message a recruiter
• With service providers that process data on our behalf: cloud hosting and video processing (Amazon Web Services), AI models (Anthropic), embeddings (Voyage AI), speech-to-text for the live pitch coach (Deepgram), text-to-speech for the practice interviewer (OpenAI), email delivery (SendGrid), and error monitoring (Sentry). Providers receive only what the feature requires. We also read public data from GitHub and, if you sign in with it, LinkedIn.
• To comply with law, enforce our Terms, or protect the rights and safety of users
• In connection with a merger, acquisition, or sale of assets, with notice to you

We do not sell personal information to anyone.

6. Automated Tools and Fairness

PitchMe uses automated tools to assess evidence and match it against role requirements. Hiring decisions themselves are made by humans: recruiters review evidence and decide whom to interview; you decide whether to accept. We run a nightly check on outcomes across groups of candidates with different amounts of supported evidence, to catch the platform favouring people who simply had more time or access to collect it. We do not collect demographic information such as race, gender or age, so it is never an input to matching.

7. Data Retention and Deletion

We retain your information while your account is active. Evidence can expire — expired evidence stops counting.

If you delete your account in Settings, we delete your profile and everything on it: your claims and evidence, pitch videos and résumés (the files as well as the records), endorsements and the audio or video endorsers recorded, work-sample attempts, your defenses (the recordings as well as the transcripts), applications, interview requests and bookings, your places on slates, practice sessions and the audio generated for them, saved jobs, notifications, and what your agent remembered. Recruiters’ daily lists lose the entries that named you, with the audio summaries about you.

If an employer closes a role (deleting a role closes it), the role leaves their listings and you see it as closed. Its records stay: your application, any interview times and bookings, and the record that you agreed to share your profile. We keep them with no set end date, so the history of what happened stays complete. If you hadn’t agreed to share your profile yet, you’re released from that role and told so. Deleting your own account still removes your part, as above.

When you retake a defense, we delete the earlier recording 30 days after the retake; its transcript and result stay in your own history. Defense recordings are stored separately from other uploads and are only ever served through links that expire.

Some things stay, and why. Messages you exchanged stay in the other person’s inbox, shown as from “Deleted account”, because the conversation is their record too. If you agreed to share your profile with an employer, we keep the record that you did: when, under which notice, and a fingerprint of what was shared, but not what was shared. Our internal log of slate events keeps what happened, without who. Some records may be retained where the law requires it.

Backups: on-box copies are kept seven days.

8. Your Rights

You can access and edit your profile and claims at any time, see every piece of evidence attached to you and where it came from, withdraw from agent mode, and delete your account. Depending on where you live, you may have additional legal rights (access, correction, deletion, portability, objection). To exercise any of them, contact us at the address below.

9. Security

We use industry-standard measures to protect your information: encryption in transit, hashed passwords, access controls, and monitoring. No method of transmission or storage is 100% secure; if a breach affecting your data occurs, we will notify you as required by law.

10. Children

PitchMe is not intended for anyone under 18, and we do not knowingly collect information from anyone under 18.

11. Changes to This Policy

We may update this policy as the Service evolves. We will post changes here and update the date above; material changes will be announced in the product.

12. Contact

Questions or requests: hello@getpitchme.io